Public record release dates of offenders

This record shows entrance number of prisoner, date of entrance and conviction, name, offence, sentence, magistrate, age, religion, place of birth and ship of arrival, previous and subsequent entrance number and final disposal. From early in the 20th century details of assistance by the Prisoners Aid Association are noted. More recently, these books also record whether or not the person was Aboriginal. While the series roughly covers the period , the dates of the books for each gaol vary.

The gaol photograph description books are indexed.

Public Records

Early volumes in this series note gaol number, ship and year of arrival, name of prisoner, offence, sentence, where and when convicted and details of discharge. Later volumes consist of duplicate and triplicate copies and record name, birth date, sentence and type of discharge. This series provides a daily record of the state of the gaol, and the security and conduct of the prisoners. The Department of Corrective Services has made access directions to cover records over 30 years of age.

Archived Record Request

Access directions either open records to public access or close them for a longer period to protect sensitive information. Under Access Direction , records of individual offenders inmates and Corrective Services staff are open to public access after 70 years. The access direction covers the records of predecessor agencies to the Department such as the Department of Prisons. To access records closed to public access, that is records less than 70 years old, you will need written permission from the Department of Corrective Services.

Contact Us

Remember any letter from the Department should authorise access to the person who intends to inspect the records in our reading room. Please refer to Your Rights of Access for further information relating to accessing the State archives.

Search form

The photographing of prisoners was introduced into New South Wales gaols in This record contains a rare and revealing photograph of a former Imperial convict, a prisoner again in her old age. When records are transferred to us, we like to know as much as possible about the record's origin, use, and chain of custody - in archival theory, this is known as the principle of provenance.

The Gaol Photographic Description Books contain a photograph of each prisoner and personal and criminal history. This content is maintained by Public Access.

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  • Register of Male and Female Prisoners (1855-1947).

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Be very specific about the information you are requesting. If it is a record on an individual, complete names are required with dates of birth to insure that the right record is provided.


There may be a charge for this service. You will be notified what cost, if any, you would be required to pay. Generally, usage for any type of mailing, electronic or telephone list is against the law. It usually takes 3 — 10 business days from the receipt of your request to receive your records. If your public information request is approved, the requested documents will be released to you by way of the delivery method specified on your request. If your request is denied, you will receive a letter explaining the reason for the denial.

Archived Record Request

A petition must be filed within days of the date that the denial letter is mailed. Completed traffic accident reports are released to individuals involved in the accident upon request, as long as the accident did not involve serious injury or death, which would require further investigation. Stratford Dr, Meridian, ID If you need an arrest record for someone who has been jailed in another part of the state, we are not able to provide that information. Law enforcement records are different than other public records: Any open, ongoing investigation must be completed before any records about the incident can be released.

Victim and witness personal information must be protected.